REGULAR MEETING
CITY OF LAKE BUTLER
OCTOBER 13, 2008
CALL TO ORDER - ROLL CALL: Mayor Beasley called the meeting to order at 5:15 p.m. and read the following statement: If a person decides to appeal a decision made with respect to any matter at this meeting or hearing, he will need a record of the proceedings and may need to ensure that a verbatim record is made”. Commissioners B. Crawford, R. Crawford, Myers, Mayor Beasley, City Attorney Maines, and City Manager Berchtold were present.
ITEM A PLEDGE OF ALLEGIANCE - Mayor Beasley led the pledge of allegiance.
ITEM B. APPROVAL OF THE AGENDA FORMAT
Motion made by Myers, second by R. Crawford and carried unanimously to approve the Agenda Format.
ITEM C. PROVISION FOR CITIZEN INPUT
There were none.
ITEM 1. CONSENT AGENDA
City Commission Minutes of September 8, 2008
City Commission Minutes of September 15, 2008
City Commission Minutes of September 29, 2008
Planning And Zoning Board Minutes of September 8, 2008
Board of Adjustment Minutes of September 8, 2008
Proposal from DRMP for Preliminary Planning for WWTP
Purchase of (2) Air Blowers from Gardner Denver
Correspondence from DOC, September17, 2008, re: Water Provision to DOC
Provision of Flu Shots for City Staff
Fire Chief’s report for September, 2008
Dog Warden’s Report for September, 2008
Motion made by Myers, second by R. Crawford and carried unanimously to approve the Consent Agenda.
ITEM 2. APPROVAL OF PAYABLES AND FINANCIAL REPORTS FOR SEPTEMBER, 2008.
Motion made by Myers, second by B. Crawford and carried unanimously to approve the Finance Report and Payables for September 2008.
ITEM 3. LITTLE RAINBOW GRANT STATUS
Motion made by R. Crawford, second by Cason and carried unanimously to authorize the City Manager to (a) request a waiver from federal regulations regarding interpretation of pass thru grant, payback and related matters and (b) confirm an appeal of USDA’s decision that their interpretation of payback is not subject to appeal.
ITEM 4. APPOINTMENT OF COMMITTEE TO ASSIST WITH ANNEXATION OF PROPERTIES
Maggi Wetzel, Bill McGill and Karen Cossey have volunteered their services.
Motion made by B. Crawford, second by Cason and carried unanimously to approve this Task Force.
Cason requested a monthly report.
ITEM 5. STATUS OF AGREEMENT WITH HENDRICKS TURF
City Manager presented copies of correspondence to and from Hendricks Turf regarding the nine lease payments due, approximately $8,500.
Motion made by B. Crawford, second by R. Crawford and carried unanimously to authorize the City Manager and City Attorney to prepare a plan regarding amount owed the City for lease payments.
ITEM 6. ADOPTION OF RESOLUTION 08-14 OF THE CITY OF LAKE BUTLER AMENDING THE OCCUPATIONAL LICENSE SCHEDULE OF THE CITY OF LAKE BUTLER, FLORIDA
Motion made by Myers to adopt Resolution No. 2008-14 and to read the Resolution by title only. City Attorney Maines read the Resolution by title only. Motion seconded by R. Crawford and carried 4 to 1 with Cason opposing.
ITEM 7. REQUEST OF MAGGI WETZEL FOR PERMISSION TO USE PROPERTY IN RIGHT OF WAY FOR SIGN
Motion made by Myers, second by B. Crawford and carried unanimously to table Item 7 until the next meeting.
ITEM 8. UNION DEPOT DEDICATION: FRIDAY, OCTOBER 31, 2008 @ 11:00 A.M.
Motion made by Cason, second by B. Crawford and carried unanimously to perform the dedication ceremony on October 31, 2008. City Manager requested the presence of the Commission Board.
ITEM 9. REPORT OF CITY MANAGER RE: WEEK-END WORK CREW
City Manager Berchtold informed the Commission he had met with Warden Cannon regarding a week-end work crew. At the present time DOC is not prepared to institute a week-end work crew for the City. A proposal to consider extending the time of inmates assigned during the work week would be considered.
Discussion continued to consider a larger inmate squad and longer work hours. City Manager Berchtold will come back with a recommendation.
ITEM 10. BUDGET ADJUSTMENTS FOR FY 2008-09
(a) Lift Station Construction Fund
(b) General Fund transfer (Classification Adjustment for Admin. Assistant)
Motion made by Myers, second by B. Crawford and carried 3 to 2 with Cason and R. Crawford opposing.
ITEM 11. REVIEW & POSSIBLE REVISION OF PERSONNEL POLICY
Cason suggested a review of the City Charter to amend and revise the current personnel policy.
Motion made by Cason and second by R. Crawford to suspend any personnel actions until the personnel policy could be reviewed and revised and approved by the full Commission Board. After further discussion R. Crawford retracted his second to the motion. Motion died for lack of a second.
City Manager Berchtold will provide a proposal regarding personnel policy at the next board meeting.
ITEM 12. REPORT BY THE CITY ATTORNEY
There was none.
ITEM 13. REPORT BY THE CITY MANAGER
City Manager Berchtold updated the Commission regarding the Lift Station pumps replacement.
ITEM 14. COMMENTS OR REMARKS BY COMMISSION
A. Commissioner Brantley Crawford requested an update regarding the road construction.
B. Commissioner Cason informed the Commission that Suwannee River Management will come to look at the Walker property.
ITEM 15. ADJOURNMENT OF THE REGULAR MEETING.
Motion made by Commissioner B. Crawford, second by Myers and carried unanimously to adjourn the regular meeting at 6:57 p.m.