REGULAR MEETING
CITY OF LAKE BUTLER
MARCH 9, 2009

CALL TO ORDER - ROLL CALL: Mayor Beasley called the meeting to order at

5:15 p.m. and read the following statement: If a person decides to appeal a decision made with respect to any matter at this meeting or hearing, he will need a record of the proceedings and may need to ensure that a verbatim record is made”. Commissioners Cason, B. Crawford, R. Crawford, Myers, Mayor Beasley, City Attorney Maines, and City Manager Berchtold were present.

ITEM A. PLEDGE OF ALLEGIANCE - Mayor Beasley led the pledge of allegiance.

ITEM B. APPROVAL OF THE AGENDA FORMAT.

Motion made by Cason, second by B. Crawford and carried unanimously to approve the Agenda Format.

ITEM C. PROVISION FOR CITIZEN INPUT
There were none.

ITEM 1. CONSENT AGENDA:

· City Commission Minutes of February 9, 2009
· Board of Adjustment Minutes of February 9, 2009
· Dog Warden’s Report for February, 2009
· Fire Chief’s Report for February, 2009
· Union County Step Up at Union Depot– March 14, 2009
· Purchase of High Service Pumps From T and C (Proposal of February 18, 2009)
· Florida League of Cities Advocacy Day Information

Motion made by Cason, second by B. Crawford and carried unanimously to approve the Consent Agenda.

ITEM 2. APPROVAL OF PAYABLES AND FINANCIAL REPORTS FOR FEBRUARY, 2009
Motion made by R. Crawford, second by Cason and carried unanimously to approve the Finance Report and Payables for February 2009 and the following budget adjustment:

Transfer from Sewer Division (Expenses) to General Fund (Revenues) be increased from $25,000 to $37,807 and that General Fund Revenues (Transfer from Utility Fund) be increased from $40,000 to $52,807. (This covers balance of loan made in 2006).

ITEM 3. SPRAYFIELD LEASE BIDS

City Manager Berchtold provided a report and recommendation to the City Commission to award lease to the highest bidder CFS Sod Service, the highest bidder with an amount of $58,000.

Motion made by R. Crawford, second by B. Crawford and carried unanimously to authorize City Manager Berchtold to negotiate a close out with Hendricks Turf.

Motion made by R. Crawford, second by B. Crawford and carried unanimously to award sprayfield lease bid to CFS Sod Service.

City Manager Berchtold will attempt to negotiate a lease agreement.

ITEM 4. CONSIDERATION OF ORDINANCE # 2009-01A PERTAINING TO EXCESSIVE BRAKING NOISE

Motion made by Cason, to consider Ordinance 2009-01A and to read by title only. City Attorney Maines read the Ordinance by title only, motion second by B. Crawford and carried unanimously.

ITEM 5. CONSIDERATION OF ORDINANCE # 2009-02 ESTABLISHING A CURFEW FOR YOUTH

Motion made by Cason, to consider Ordinance 2009-02 and to read by title only. City Attorney Maines read the Ordinance by title only, motion second by B. Crawford and carried unanimously.

Motion made by R. Crawford, second by Cason and carried unanimously to schedule for final reading on April 13, 2009.

ITEM 6. REPORT FROM CITY MANAGER: DOC ANNEX CONSTRUCTION, 2012

City Manager Berchtold provided an update and recommended that he/City be directed to schedule a meeting during Advocacy Day.

Motion made by Cason, second by R. Crawford and carried unanimously to authorize City Manager Berchtold to schedule a meeting with DOC.

ITEM 7. CONSIDERATION OF RESOLUTION 2009-02 REQUESTING THAT FDOT MEMORIALIZE SR 100 IN MEMORY OF DEPUTY SHERIFFS HAL CROFT AND RONALD JACKSON

At the request of Union County, City Manager Berchtold drafted a proposed Resolution and recommended adoption.

Motion made by Cason, second by B. Crawford and carried unanimously to adopt Resolution 2009-02

ITEM 8. ADOPTION OF RESOLUTION 2009-03 VACATING A FIFTEEN FOOT (15’) ALLEY BORDERING SW 9TH AVENUE, SECTION 30,TOWNSHIP 5 SOUTH, RANGE 20 EAST
Motion made by Cason, to adopt Resolution 2009-03 and to read by title only. City Attorney Maines read the Resolution by title only, motion second by R. Crawford and carried unanimously.

ITEM 9. ADOPTION OF RESOLUTION 2009-04 SUPPORTING THE FLORIDA LEAGUE OF CITIES’ INITIATIVE OF “BUILDING CITIZENSHIP” IN THE COMMUNITY

Motion made by Cason to adopt Resolution 2009-04 and to read by title only. City Attorney Maines read the Resolution by title only, motion second by B. Crawford and carried unanimously.

ITEM 10. REPORT AND COMMISSION ACTION REGARDING AWARD OF BID FOR SALE OF PROPERTY, PARCEL ID # (32-05-20-22-002-0010-0)

City Manager Berchtold recommended bid award to Tom Jenkins in the amount of $26,000.00.

Motion made by R. Crawford, second by B. Crawford and carried unanimously to award bid to Tom Jenkins.

ITEM 11. APPLICANTS FOR POSITION OF RECREATION BOARD MEMBERS
There are three (3) applicants for the two (2) City seats: Daren Allen, Cal Stewart, and Scott Fisher.

Union County has recommended Ken Parrish for the joint appointee position.

Motion made by Cason, second by R. Crawford and carried to appoint Daren Allen and Scott Fisher to the Recreation Board. Myers voted naye.

Motion made by Cason, second by R. Crawford and carried to appoint Stephen Starling for the joint appointee position. Myers voted naye.

ITEM 12. UPDATE ABOUT FEDERAL STIMULUS PACKAGE

City Manager Berchtold and Grant Consultant Megan Carter provided thoughts on water and sewer improvements funded by Stimulus funds. City Manager Berchtold also provided a report on Stimulus briefing that he attended.

Motion made by Cason, second by R. Crawford and carried unanimously to move forward with Union County regarding the stimulus package for water and sewer improvements on NE 8th Avenue and 9th Avenue..


ITEM 13. REPORT / RECOMMENDATION OF CITY MANAGER REGARDING A RATE ADJUSTMENT FOR DOC FOR WATER USAGE

City Manager Berchtold recommended that a formal request be made for rate increase for water usage with a proposed change of $3.40 per 1,000 gallons.

Motion made by Cason, second by R. Crawford and carried unanimously to approve a rate adjustment request.

ITEM 14. RESOLUTION 2009-05 ACCEPTING THE UNION COUNTY LOCAL MITIGATION PLAN STRATEGY
Motion made by R. Crawford to adopt Resolution 2009-05 and to read by title only. City Attorney Maines read the Resolution by title only, motion second by Myers and carried unanimously.

ITEM REPORT OF CITY ATTORNEY

City Attorney Maines provided a report on the Little Rainbow appeals. The National Appeals Division decision was to uphold the repayment of $93,558.71. City Attorney Maines has appealed for an exception. City Attorney Maines requested permission from the Commission Board to dismiss the appeal.

City Manager Berchtold suggested a letter be sent to Director of Agriculture asking that funds be held for future use on other projects.

ITEM. REPORT OF CITY MANAGER

City Manager Berchtold discussed Stimulus Money.

ITEM. COMMENTS OR REMARKS BY COMMISSION:
A. Commissioner Ray Crawford requested to be placed on the April agenda, the temporary fee for car sales. He suggested moving the regular Commission Board meetings to 4 p.m. instead of 5:15 p.m.

ITEM ADJOURNMENT OF THE REGULAR MEETING.
Motion made by Commissioner R. Crawford, second by B. Crawford and carried unanimously to adjourn the regular meeting at 6:33 p.m.


Respectfully Submitted,


John D. Berchtold, City Clerk

Approved by the Lake Butler City Commission on April 13, 2009.



By: ______________________________Attest: ________________________________ Jimmy Beasley, Mayor John D. Berchtold, City Clerk