MINUTES
PLANNING AND ZONING BOARD
BOARD OF ADJUSTMENT
CITY OF LAKE BUTLER
MAY 11, 2009
CALL TO ORDER - ROLL CALL
Chairman Beasley called the Planning & Zoning and Board of Adjustment meeting to order at 5:00 p.m. Board Members R. Crawford, Myers, Cason, & Beasley, City Attorney Maines, & City Manager Berchtold were present. Commissioner B. Crawford was absent.
ITEM 1. APPROVAL OF THE AGENDA FORMAT
Motion made by Myers, second by Cason and carried unanimously to approve the agenda format.
ITEM 2. SITE PLAN APPROVAL OF SUWANNEE RIVER ECONOMIC COUNCIL SENIOR CENTER, LAKE BUTLER, FLORIDA
This item pertains to site plan approval for the special exception previously approved on September 8, 2008. Action taken according to the record: “Motion by B. Crawford, second by Myers and carried unanimously to approve the special exception conditional upon receipt of a full site plan.”
Attorney Maines administered the Oath to the LDR Administrator Berchtold prior to his testimony.
A. SITE PLAN REVIEW COMMENTS PLAN WERE GIVEN BY CITY MANAGER BERCHTOLD B. COMMENTS FROM RICHARD TILLIS REPRESENTING THE APPLICANT
C. PUBLIC COMMENTS
1) Chairman Beasley asked for comments from those in favor of site plan approval and there were none.
2) Chairman Beasley asked for comments from those against site plan approval and there were none.
D. BOARD COMMENTS
There were none.
E. ACTION UPON THE REQUEST FOR APPROVAL
Motion made by R. Crawford, second by Myers and carried unanimously to approve the site plan with conditions as follows:
(a) That the design engineer indicates on the plans the exact type of material and specs for the parking lot (crushed concrete preferred) or gravel if not acceptable to SRWMD.
(b) That the design engineer places a note on the site plan (page 3) indicating that the parking lot shall be designed, built and maintained in a safe condition.
(c) That the driveway throat on SE 4th Street be paved.
(d) That the maximum amount of asphalt paving for parking spaces be provided (please note same on the plans).
(e) Final City Commission action in amending Section 4.2.15.2, subsection 2 to exempt non-profit senior citizens day centers from the hard surface parking requirement.
(f) That foundation plantings be shown on the Landscape Plan.
(g) SREC providing indemnification to the City for its exemption of the hard surface parking lot.
ITEM 3. REQUEST OF SUWANNEE RIVER ECONOMIC COUNCIL SEEKING A WAIVER OF THE APPLICATION FEES FOR SITE PLAN APPROVAL.
Richard Tillis, representing the Suwannee River Economic Council, addressed the Commission Board regarding the waiver request.
Motion made by R. Crawford, second by Myers and carried to recommend that the City Commission waive the site plan review fee of $750. Cason voted nay.
ITEM 4. ADJOURNMENT OF THE BOARD OF ADJUSTMENT
The Planning and Zoning Board and Board of Adjustment Meeting adjourned at
5:24 p.m.
By: _________________________________Attest: ___________________________
Jimmy Beasley, Chairman John D. Berchtold, Secretary
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CITY OF LAKE BUTLER
REGULAR MEETING
MAY 11, 2009
CALL TO ORDER - ROLL CALL: Mayor Beasley called the meeting to order at 5:25 p.m. and read the following statement: If a person decides to appeal a decision made with respect to any matter at this meeting or hearing, he will need a record of the proceedings and may need to ensure that a verbatim record is made”. Commissioners R. Crawford, Mayor Beasley, Cason, Myers, City Attorney Maines, and City Manager Berchtold were present. Commissioner B. Crawford was absent.
ITEM A. PLEDGE OF ALLEGIANCE - Mayor Beasley led the pledge of allegiance.
ITEM B. APPROVAL OF THE AGENDA FORMAT.
Motion made by Myers, second by R. Crawford and carried unanimously to approve the Agenda Format.
ITEM C. PROVISION FOR CITIZEN INPUT
There were none.
NEW PROCEDURE:
Pertaining to agenda items, if you wish to speak, please request permission from the Mayor. If granted, any questions should be directed to the Mayor. The Mayor shall decide who responds.
ITEM 1. CONSENT AGENDA.
City Commission Minutes of April 13, 2009
Planning and Zoning Minutes of April 13, 2009
Dog Warden’s Report for April, 2009
Fire Chief’s Report for April, 2009
Correspondence from FRDAP dated April 29, 2009
Correspondence from FRDAP dated May 2, 2009
Correspondence from Marjorie Driggers, dated April 20, 2009
Stimulus Summit – May 15, 2009
Code Enforcement Officers’ Repot – March – April 15.
Correspondence from DOC dated May 5, 2009
Receipt of correspondence from Hendricks Turf/no action taken
Motion made by Cason, second by R. Crawford and carried unanimously to approve the Consent Agenda.
ITEM 2. APPROVAL OF PAYABLES AND FINANCIAL REPORTS FOR APRIL, 2009
Motion made by Cason, second by R. Crawford and carried unanimously to approve the Finance Report and Payables for April 2009.
ITEM 3. ENACTMENT OF ORDINANCE 2009-03
LARIME INVESTMENTS REQUEST TO AMEND THE ZONING ATLAS AND DISTRICT ZONING FROM RSF-1 TO RSF-MH-1 HAVING
PARCEL# 32-02-20-22-016-0010-0
A. PUBLIC HEARING
Mayor Beasley opened the Public Hearing for Ordinance 2009-03 and asked for comments and there were none.
Mayor Beasley closed the Public Hearing.
B. FINAL ADOPTION OF ORDINANCE 2009-03
Motion made by Cason to adopt Ordinance 2009-03 and to read by title only. Attorney Maines read the Ordinance by title only, motion second by R. Crawford and carried unanimously.
ITEM 4. SPRAYFIELD LEASE CLOSEOUT (HENDRICKS TURF)
City Attorney Maines provided a status report and recommended to table item due to recent correspondence received from Hendricks Turf.
Motion made by Cason, second by R. Crawford and carried unanimously to table lease closeout.
ITEM 5. RESOLUTION 09-07 APPROVING THE GREENSCAPE CONTRACT WITH FDOT FOR THE PERIOD OF JULY 1, 2009 THROUGH JUNE 30, 2010.
Motion made by R. Crawford to adopt Resolution 09-07 and to read by title only. Attorney Maines read the Resolution by title only, motion second by Myers and carried unanimously.
ITEM 6. CAPACITY CHARGES FOR WATER AND SEWER CHARGES
City Manager Berchtold recommended that Florida Rural Water Association re-present its report at the June 8, 2009 meeting. The representative was not available for this meeting to provide summary of findings. No action required.
ITEM 7. ANY NECESSARY ACTIONS PERTAINING TO CONSTRUCTION OF SENIOR CENTER
Motion made by Cason, second by R. Crawford and carried unanimously for the City Attorney and City Manager to prepare an interlocal agreement.
ITEM 8. COMMISSIONER RAY CRAWFORD: TIME OF COMMISSION MEETINGS
There was discussion regarding the time of the Commission meetings; no action taken to change the time.
ITEM 9. GRANT OPPORTUNITY FOR FIRE TRUCK
Motion made by Cason, second by Myers and carried unanimously to contact the grant rider and submit an application for Homeland Security funds for a truck replacement.
ITEM 10. REPORT OF CITY ATTORNEY
City Attorney Maines informed the Commission Board regarding the completion of the property sale to Tom Jenkins.
ITME 11. REPORT OF CITY MANAGER
City Manager Berchtold stated he wanted to promote the Union Depot as a meeting place.
He informed the Commission Board there was no hold up in DOC for an additional inmate crew.
$17, 000 total funds to date has been received for Tropical Storm Fay reimbursement, which equals 80% of request.
Amendment #3 has been prepared for execution. This amendment provides an increase in the current rate charged by the City for water services furnished to DOC.
Motion made by Cason, second by R. Crawford and carried unanimously to approve Amendment #3.
ITEM 12. COMMENTS OR REMARKS BY COMMISSION
A. Vice-Mayor Cason requested information regarding Hendricks Turf, sprayfield fencing, transitioning, etc.
Motion made by Cason, second by R. Crawford and carried unanimously to amend the Agenda Format to include the FFA presentation.
Amanda James, representing the FFA, requested the Commission Board to allow students/team to present a presentation regarding agriculture issues.
ITEM 8. ADJOURNMENT OF THE REGULAR MEETING.
Motion made by Commissioner Cason, second by Myers and carried unanimously to adjourn the regular meeting at 6:21 p.m.
Respectfully Submitted,
John D. Berchtold, City Clerk
Approved by the Lake Butler City Commission on June 8, 2009.
By: ______________________________Attest: ________________________________
Jimmy Beasley, Mayor John D. Berchtold, City Clerk