CITY OF LAKE BUTLER
REGULAR MEETING
OCTOBER 12, 2009
CALL TO ORDER - ROLL CALL:
Commissioners Brantley Crawford, Mayor Ray Crawford, Cason and Myers were present.
Commissioner Beasley was absent due to family illness.
Staff: City Attorney Maines, & City Manager Berchtold were present.
ITEM A. PLEDGE OF ALLEGIANCE - Mayor Crawford led the Pledge of Allegiance.
ITEM B. APPROVAL OF THE AGENDA FORMAT.
Motion made by Myers, second by B. Crawford and carried unanimously to approve the Agenda Format.
ITEM C. PROVISION FOR CITIZEN INPUT
Mayor Crawford read and presented the Red Ribbon Week Proclamation to Margie Coburn, representing Union County Schools.
David Johns addressed the Commission regarding the survey for property on 5th Avenue. He stated he believes it is inaccurate and will provide a survey he has to City Manager Berchtold.
NEW PROCEDURE:
Pertaining to agenda items, if you wish to speak, please request permission from the Mayor. If granted, any questions should be directed to the Mayor. The Mayor shall decide who responds.
ITEM 1. CONSENT AGENDA.
Community Redevelopment Agency Minutes of September 14, 2009
Commission Minutes of September 14, 2009
Special Meeting Minutes of September 15, 2009
Special Meeting Minutes of September 29, 2009
Fire Chief’s Report for September, 2009
Dog Warden’s Report – September, 2009
Code Enforcement Report for September, 2009
Invitation to Broadband Community Forum
Invitation to NE Florida League of Cities Meeting
Halloween hours – October 31st from 6 – 8 p.m.
Fixed Asset Items
Motion made by Cason, second by B. Crawford and carried unanimously to approve the Consent Agenda.
ITEM 2. APPROVAL OF PAYABLES AND FINANCIAL REPORTS FOR SEPTEMBER, 2009
Motion made by Cason, second by Myers and carried unanimously to approve the Finance Report and Payables for September, 2009.
ITEM 3. CORRESPONDENCE FROM USDA; FIRE STATION GRANT/LOAN
Motion made by Cason, second by B. Crawford and carried unanimously for City Manager Berchtold to draft correspondence to USDA advising that the City wishes to pursue longer term financing, possibly 25 years, plus a grant opportunity.
ITEM 4. TRAILHEAD DEVELOPMENT: LAKE BUTLER TO PALATKA TRAIL
City Manager Berchtold provided a status report detailing next steps and tentative construction schedule. No action required.
ITEM 5. ENERGY EFFICIENCY AUDIT - WWTP
Motion made by Cason, second by B. Crawford and carried unanimously to accept the grant proposal from Stone Engineering. (Conservation Block Grant)
ITEM 6. REPORT OF CITY MANAGER – POTENTIAL AMENDMENT TO THE COMPREHENSIVE PLAN, LAND DEVELOPMENT REGULATIONS AND ZONING ATLAS, SW 4TH AVENUE FROM FORMER RR RIGHT OF WAY, SOUTH TO SW 6TH STREET.
Motion made by Myers, second by Cason and carried unanimously to commence the planning and zoning process changing to a zoning designation of RO (Residential Office).
ITEM 7. PLANNING SERVICES AGREEMENT FOR FISCAL YEAR 2009-2010
Motion made by Myers, second by B. Crawford and carried unanimously to approve the agreement for Fiscal Year 2009-2010.
ITEM 8. CONSIDERATION/ADOPTION OF RESOLUTION 2009-14 DECLARING FLORIDA CITY GOVERNMENT WEEK
Motion made by Myers to adopt Resolution 2009-14 and to read by title only. City Attorney Maines read the Resolution by title only, motion second by B. Crawford and carried unanimously.
ITEM 9. WATER AND SEWER CAPACITY CHARGES FOR NEW CONNECTIONS
Motion made by Myers, second by B. Crawford and carried unanimously to adopt the revised connection charges.
ITEM 10. ACCEPTANCE OF PROPOSAL FOR (2) 2010 TRUCKS
Motion made by Cason, second by Myers and carried unanimously to purchase only 1 truck at this time, that being a 2010 F-150 (4X4) from Alan Jay Automotive in the amount of $25,063 which is the state bid price.
ITEM 11. REPORT OF CITY MANAGER: ALLEY RUNNING EAST TO WEST BETWEEN NE 5TH AVE AND MYRTLE STREET
David Johns will provide a survey to City Manager Berchtold. According to our title company, and our surveyor, this alley is considered “an unopen street or alley.”
No action required.
Commissioner Cason requested information from Attorney Maines pertaining to right of way verbiage.
REPORT OF CITY ATTORNEY
There was none.
REPORT OF CITY MANAGER
Halloween will be observed October 31st from 6-8 p.m. Motion made by Cason, second by B. Crawford and carried unanimously to set date for Halloween.
Request made to change the amount of assets used for depreciation from $1,000 to $3,000. Motion made by Cason, second by B. Crawford and carried unanimously to make this change for assets.
Received excellent Compliance Inspection Report from DEP.
COMMENTS OR REMARKS BY COMMISSION:
A. Commissioner B. Crawford commended City Manager Berchtold for the 2009-10 Budget.
ITEM 12. ADJOURNMENT OF THE REGULAR MEETING.
Mayor Crawford adjourned the meeting at 6:23 p.m.
Respectfully Submitted,
John D. Berchtold, City Clerk
Approved by the Lake Butler City Commission on November 9, 2009.
By: ______________________________Attest: ________________________________ Ray Crawford, Mayor John D. Berchtold, City Clerk